"Winning the War on Cancer"The Beljanski Integrative Cancer ConferenceVolunteer Application
October 13th thru 15th, 2023
At the Southbank Hotel in Jacksonville, Florida
Thank you for your interest in volunteering! Volunteers are essential to creating a great experience for all festival attendees.
These positions are public-facing and provide the opportunity for all attendees to have the best experience possible. Every position requires a strong sense of customer service, a positive attitude and great communication skills.
Please read the position description and be sure you can perform the required tasks. Volunteers must be at least 18 years of age.
Volunteer Important Information:
- The Volunteer Application deadline is September 30th, 2023.
- Volunteer shifts are to be available for scheduling on Thursday, Friday, Saturday, and Sunday of the BICC event. Schedules will not be released until mid-September.
- You will receive a 2-Day General Admission Pass for the 2023 BICC as long as you volunteer for a minimum of three 4-hour shifts and the 1-hour Mandatory Training Virtually OR four 3-hour shifts plus the 1-hour Mandatory Training Virtually depending on your Volunteer Role.
- There will be a virtual Volunteer meeting prior to the Conference. In early October, you will be instructed on how to attend the virtual meeting.
- Registration, Tech Assistant, and Social Media Volunteer Positions will be required to attend a pre-Conference meeting onsite (your 1st shift) at the Southbank Hotel on Thursday, October 12th.
- Volunteers are responsible for any onsite accommodations and parking or travel fees that are needed on your behalf to fulfill your volunteer requirements. (Invite a Friend to Volunteer, split the costs, and share the experience!)
- Volunteers are responsible for meals and personal belongings brought to the Hotel at the Conference.
- Volunteer Group channel on Telegram to connect for rideshare, etc
Volunteer Roles for BICC
Thrives in customer service situations, providing hospitality engagement with all guests at check-in, troubleshooting spreadsheets, lists, Eventbrite app (or of the like in registration tools), operating Eventbrite App from your cell phone, navigating multiple ticket holder registration, knowledgeable of BICC information and conference programming.
*Willing to utilize your smartphone for the Eventbrite App
Operate Eventbrite App from your cell phone, navigate multiple ticket holder registration, know about BICC information and conference programming, and have customer service skills and general experience in the registration check-in process.
*Willing to utilize your smartphone for the Eventbrite App
Responsible for checking in volunteers, directing them as needed based on shift assignments, and assisting with general information for guests and staff.
This is a role that will be stepping into any volunteer role where we may be shorthanded or need additional help, able to shift from one role to another and take on more than one instruction at a given time, standing and walking for long periods and carrying items up to 30lbs may be included in tasks.
Welcome Conference attendees with a smile and assist them with directions and questions. They help us create a warm and friendly atmosphere for attendees. Assist ADA participants in programming destinations. Greeters are also checking for admission to the Conference Programming outside the rooms held.
Assist with set-up or breakdown of large/heavy items as needed. This is a physically strenuous job yet not always requiring lifting and carrying items over 30 lbs during the entire shift. Assist with hanging marketing banners and signage. Able to multitask.
*Heavy Lifting
Thrives in customer service and hospitality environments.
- Is honest, dependable and can maintain strict confidentiality
- Has a helpful, supportive and non-threatening attitude when working with people
- Is comfortable with being accountable and is sensitive to the observance of proper boundaries
- Has a spirit of generosity
- Demonstrates the willingness for tact and humility, with a joyful demeanor
- Cleanliness and organization of the room; assisting the Event Directors as needed in a professional manner
If you’re comfortable with technology and like to share your knowledge with others, our conference team needs you. Help fellow volunteers successfully use our registration portal app, printer, navigate computer or cell phone software glitches, and provide troubleshooting and support to ensure the conference runs smoothly for participants from registration and volunteer check-in.
A Social Media Ambassador commits to posting live from the conference (updates, photos and video) on BF/HLI social sites, including Instagram, Facebook, and YouTube Live. Posting from live talks, the exhibitor area, and other event programming creates excitement and initiates online conversations. Must have prior experience and be proficient in Social Media Platforms. Must be available from October 12th in the evening through Sunday evening on the 15th. Letters of In-Kind donation to the conference are available, or Acknowledgement letter of completion of volunteer hours for academic purposes.
Assist Stage Production with Program timing by providing help in aspects of carrying items on and off stage, assisting talent on and off stage, able to be actively present in time management, having knowledge of professional stage presence, may need to facilitate Q&A with the audience, which may involve roving microphones in the audience. Must have prior experience.
